Topic 1 - System Fundamentals

1.1.1-7 Planning and system installation

When installing a new system it is important to plan how this is to be carried out and what requirements there are for the system. This sections looks at some factors.

The notes provided here are only in form of short bullet points. If you are interested in more ellaborated notes, please let me know!

1.1.1 Identify the context for which a new system is planned.

  1. Current System: investigation, collection of data, analysis
  2. Evaluation of current system: What works good, and what doesn’t?
  3. Propose new system

Factors to consider:

  • Compatibility to old system
  • Infrastructure
  • Hardware/Software requirements
  • Cost
  • Time
  • Staffing
  • Ethical issues

1.1.2 Describe the need for change management.

  • Planning transition to the new system
    • Hardware
    • Communications equipment and software
    • System software
    • Documentation and support
    • Running and mantaining system
  • Approval by management
  • Type of implementation of the new system
  • Implemented with minimal and accepted risk to existing infrastructure
  • Improved functionionality and stability

1.1.3 Outline compatibility issues resulting from situations including legacy systems or business mergers.

  • Legacy Systems:
    • Old systems, often inherited from another company
    • Outdated
    • Poor competitiveness & compatibility to modern equivalents
  • Evaluation of system replacement costs vs. maintaining costs
  • Business mergers:
    • Time and money in replacing the system vs. Data redundancy running systems independently
    • Language differences
    • Different versions of a system in an international business may create issues
    • American vs European system (metric vs. Imperial)
    • Data structures
    • Different system environments

1.1.4 Compare the implementation of systems using a client’s hardware with hosting systems remotely.


  • Remotely hosted computer system
  • Servers lend from software manufacturer
  • Managed and maintained by software manufacturer
  • Application Service Provider (ASP)
Local system (in-house) Cloud system (outsourced)
  • Full control over software, features, backups & data
  • Low ongoing cost
  • Security
  • No technical skills required
  • Low initial cost
  • High initital cost for hardware and software
  • Technical skills required
  • High ongoing cost
  • Loss of full control
  • Possible security risk
  • Slow speeds